About the role:
We're looking for an organized, reliable Administrative Assistant to keep our convenience store's back office running smoothly.
You'll handle bookkeeping support, records and paperwork, and help prepare tenders, so the management team can focus on serving customers.
Core duties:
Maintain accounts records and process invoices, payments and receipts in QuickBooks.
Prepare and submit tender documents, including gathering required documents, pricing and compliance paperwork.
Register and maintain our company information on the Office of the Procurement Regulator (OPR) system where required.
Enter and update data accurately, including sales, inventory, supplier and payroll records.
Handle normal administrative work: filing, correspondence, phone and email, scheduling, and document preparation.
Support management with reports and month-end tasks.
Requirements:
Working knowledge of QuickBooks.
Experience with the OPR registration and tendering process, and with preparing tenders.
Strong data entry skills with a high level of accuracy.
Good skills with Microsoft Office or similar (Word, Excel, email).
Strong written and spoken English, and good organization and time management.
Honest, discreet and able to work with little supervision.
Secondary school education (CSEC or equivalent). A diploma or certificate in accounting, business or office administration is an asset.
Previous administrative or accounting experience preferred.
